FUNCTIONS OF PERSONNEL MANAGEMENT

Functions of Personnel Management: 1. Managerial Functions 2. Operative Functions

Functions of Personnel Management: 1. Managerial Functions 2. Operative Functions!

1. Managerial Functions:

The Managerial functions of a personnel manager involve POSDCORB (Luther Gullick) i.e., Planning, organisation, staffing, directing, coordinating, reporting and budgeting of those who actually perform the operative functions of the Personnel Department.

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The following are the managerial functions (viz. planning, organising, directing and controlling) performed by a personnel department:

A. Personnel Planning:

Planning lays down a pre-determined course to do something such as what to do, how to do, where to do, who is to do etc. A personnel manager plans in advance the trend in wages, labour market, union demands etc. Through planning, most of the future problems can be anticipated.

B. Organising:

According to J.C. Massic, “An organisation is a structure, a framework and a process by which a co-operative group of human being allocates its task among its members, identifies relationships and integrates its activities towards common objectives.” The personnel manager has to design the structure of relationships among jobs, personnel and physical factors so that the objectives of the enterprise are achieved.

C .Directing:

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This function relates to guidance and stimulation of the subordinates at all levels. The personnel manager directs and motivates the employees of his department so that they work willingly and effectively for the achievement of organisational goals,

D. Controlling:

A personnel manager has to constantly watch whether there is any deviation from the planned path. Controlling is concerned with remedial actions. Continuous monitoring of the personnel policies relating to training, labour turnover, wage payments, interviewing new and separated employees etc., is the backbone of controlling.

If deviations are unavoidable, corrective action can be planned in advance. Controlling helps the personnel manager to evaluate the performance of employees of the personnel department so far as the operating functions are concerned.

2. Operative Functions:

The operative functions of the Personnel Department are also called service functions. These include.

(a) Procurement function

(b) Development

(c) Promotion, transfer and termination function

(d) Compensation function

(e) Welfare function

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(f) Collective bargaining function

(g) Miscellaneous functions.

These functions of the personnel Department are discussed below:

(1) Procurement:

It includes:

(a) Recruitment i.e., tapping the possible sources from where prospective labour supply will come.

(b) Getting information regarding prevailing wage rates and job requirements.

(c) Selecting the best candidate by following a systematic selection procedure.

(d) Maintaining the records of employees.

(e) Introducing the new employee to the officers of the other departments such as Security Officer, Time Keeper, and Cashier etc.

(2) Training or Development Function:

The training of the new employees and also of those who are being promoted is the crucial function of Personnel Department. A training programme is devised for this purpose. The training increases the skills and abilities of the employees.

The various aspects of training are:

(a) Training to new employees, instructors and supervisors.

(b) Training in safety equipments and various policies of companies.

(c) Training through improvement of education such as evening classes, films, Entertainment programmes etc.

(d) Encouraging employees to give suggestions.

(3) Promotion, Transfer and Termination:

The performance of the employees is evaluated for the purpose of taking decisions concerning the employment. Merit rating is undertaken for evaluation of the performance of the employees.

The functions of the Personnel manager.....
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